With the e-mail programme Outlook you can access e-mails from T-Online, Gmail, GMX and other providers. We show you how to configure Outlook correctly for this and how to retrieve data from incoming and outgoing POP3 and IMAP mail servers.

The following steps apply to Outlook 2016, However, you can also use them for other versions of Outlook use.


Configuring Outlook

The Outlook e-mail programme makes it easy to retrieve e-mail addresses on your PC. You don't necessarily have to open a browser and log in to your e-mail service provider. Outlook does this for you, and it is much faster.

It is relatively easy to use Outlook to check your email address. You only need information about the POP3 / IMAP server (incoming mail server) and the SMTP server (outgoing mail server). IMAP is recommended because the mail stays on the server and only changes when you change it in Outlook.
You do not need POP3 or IMAP data to use the Outlook Assistant. Then Outlook tries to find itself again. For example, to set your Gmail email address in Outlook, proceed as follows:
  1. Opens Outlook and clicks on File, Add Account
  2. Enter your name in the Your Name field. It will appear as the sender for your e-mail recipients.
  3. Add your Gmail address below.
  4. Then enter your password and repeat it as confirmation. Click on Next.
  5. Outlook attempts to establish a connection. If the process is successful, click Finish..


If the Outlook Assistant fails, you can also import e-mail data manually into Outlook. To do this, you need the data from the incoming and outgoing mail servers.

Configure Outlook: Knowing incoming and outgoing mail servers (POP3 and IMAP)
To manually configure e-mail addresses in Outlook, you need an incoming and outgoing mail server assigned to your e-mail provider. Only with this data can the provider's mail server be accessed. The server details for a typical e-mail provider are as follows:


Gmail Server Dates

Inbox (IMAP)
Server: imap.gmail.com
Port SSL: 993
Encryption: SSL required
Server: smtp.gmail.com
Port SSL: 465 oder 587
Authentication required


T-Online Server data

Inbox (IMAP)
Inbox (POP3) Outbox
Server: secureimap.t-online.de
Port SSL: 993
Encryption: SSL required
Server: securepop.t-online.de
Port SSL: 995
Encryption: SSL required
Server: securesmtp.t-online.de
Port SSL: 465 oder
Port TSL: 587
Authentication required


GMX Server data

Inbox (POP3)
Server: pop.gmx.net
Port: 995
Encryption: SSL-Verschlüsselung
Server: mail.gmx.net
Port: 587
Encryption: STARTTLS


Web.de Server data

Inbox (POP3) Outbox
Server: pop3.web.de
Port: 995
Encryption: SSL-Verschlüsselung
Server: smtp.web.de
Port: 587
Encryption: STARTTLS


If you use another provider, you can find relevant POP3 and IMAP data and outgoing mail servers on the Internet. You can then use Outlook.


Configure Outlook: Adding e-mail addresses manually

If you have email provider details, you can enter them manually and add them to Outlook.


  1. Click on File, Add Account. 2.
  2. Select the lower option Manual configuration or Additional server types. Click Next.


3. In the next window, select POP or IMAP. Click on Next.

4. Now enter your data. Using T-Online as an example, this could look like this:


5. Then click on the Further settings button. There you usually have to activate the check box in the tab Outgoing mail server (SMTP) Outgoing mail server. You must authenticate with the same settings as the incoming mail server.

6.Go to the Advanced tab and enter the appropriate server port number including the connection type.
7. Confirm with [OK] and [Next] and follow the instructions on the screen.

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